Administrative Assistant
Company Name:
FirstService Residential Minnesota
FirstService Residential Minnesota (formerly known as Gittleman Management) is a property management company looking for a reliable, dedicated and professional Administrative Assistant. Competitive pay and a comprehensive benefits package are available for this role.
If you are interested in this position and meet the qualifications listed, please respond by submitting your resume along with a cover letter referencing your desired pay rate.
Job Title: Administrative Assistant
Department: Office Administration
Reports To:Office Manager
FLSA Status: Hourly, non-exempt
Job Type: Full-time, 40 hours per week
Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Job Location:Bloomington corporate office
Position
Summary:Provides administrative services to Association Managers and for the daily operations of the organization as directed by the Office Manager
Qualifications Required:
High School diploma
Minimum four years of administrative experience
Exceptional written and verbal communication skills
Excellent spelling and proof reading abilities
Well-versed in computer software programs
Microsoft Word (Intermediate proficiency - creating and saving documents, formatting, printing, editing, mail merges, adding graphics, etc.)
Microsoft Excel (Basic proficiency - creating and saving simple spreadsheets, entering, formatting, and sorting data, inserting headers, footers, and text boxes, etc.)
Adobe Acrobat X (Basic proficiency - combining files, adding and removing pages, etc.)
Qualifications Preferred:
Background in customer service, property management, and/or real estate
Experience writing and editing business letters
Some college and/or job related education
Advanced computer skills
Knowledge of Microsoft Access
Use of postage and folding machines
Job Competencies:
Ability to prioritize and multi-task
Ability to work independently
Collaborative attitude and team player
Exceptional interpersonal skills
Highly organized and detail-oriented
Consistent professional demeanor
Work efficiently under pressure
Handle change in a positive manner
Open to constructive criticism
Reliable and discrete
Functions and
Responsibilities:
Administrative Assistant to 10 -15 Association Managers (number varies depending on work load)
Correspondence via letters, emails, and phone blasts
Distribution of financial statements
Posting mailings, minutes, agendas, etc. to community websites
Special projects (directories, board reference books, copies, etc.)
Assisting homeowners with various requests
Assembly of mailings and running postage meter
Data entry in software programs
Transitioning of property files
Receptionist Back-Up
Answering phones and routing calls accordingly
Forwarding of voice mail, faxes, info emails, etc.
Opening and distributing incoming mail
Handling of package deliveries
Greeting visitors
Physical Demands:
Sitting at a desk for extended periods of time
Working at the computer throughout the day (keyboard and mouse use)
Standing at the copier for extended periods of time making copies and scans
Climbing warehouse ladder to access storage boxes
Bending down and/or using step stool to reach supplies
Subjected to loud noises when running postage and folding machines
Ability to lift up to 30 lbs.
Company Information:
FirstService Residential Minnesota, Inc. was founded over 40 years ago as Gittleman Management Corporation. Since then, we have grown to become Minnesota's leading Community Association Management Company by delivering our best-in-class property management solutions, and our unique combination of local leadership and nationally-supported technology, training, and best practices. We have successfully partnered with more than 270 properties and communities throughout Minnesota, building and maintaining longstanding relationships with Board members, residents, vendors and Community leaders. FirstService Residential Minnesota is an Accredited Association Management Company and a licensed real estate broker.
We also have an affiliated company, Gittleman Construction and Maintenance, a licensed general contractor (# BC635989), which includes professionals in the areas of maintenance, plumbing, electrical, custom remodeling, and disaster management and restoration services.
For more information about FirstService Residential please visit our website at www.fsresidential.com.
FirstService Residential Minnesota is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal or state law.Estimated Salary: $20 to $28 per hour based on qualifications.
FirstService Residential Minnesota
FirstService Residential Minnesota (formerly known as Gittleman Management) is a property management company looking for a reliable, dedicated and professional Administrative Assistant. Competitive pay and a comprehensive benefits package are available for this role.
If you are interested in this position and meet the qualifications listed, please respond by submitting your resume along with a cover letter referencing your desired pay rate.
Job Title: Administrative Assistant
Department: Office Administration
Reports To:Office Manager
FLSA Status: Hourly, non-exempt
Job Type: Full-time, 40 hours per week
Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Job Location:Bloomington corporate office
Position
Summary:Provides administrative services to Association Managers and for the daily operations of the organization as directed by the Office Manager
Qualifications Required:
High School diploma
Minimum four years of administrative experience
Exceptional written and verbal communication skills
Excellent spelling and proof reading abilities
Well-versed in computer software programs
Microsoft Word (Intermediate proficiency - creating and saving documents, formatting, printing, editing, mail merges, adding graphics, etc.)
Microsoft Excel (Basic proficiency - creating and saving simple spreadsheets, entering, formatting, and sorting data, inserting headers, footers, and text boxes, etc.)
Adobe Acrobat X (Basic proficiency - combining files, adding and removing pages, etc.)
Qualifications Preferred:
Background in customer service, property management, and/or real estate
Experience writing and editing business letters
Some college and/or job related education
Advanced computer skills
Knowledge of Microsoft Access
Use of postage and folding machines
Job Competencies:
Ability to prioritize and multi-task
Ability to work independently
Collaborative attitude and team player
Exceptional interpersonal skills
Highly organized and detail-oriented
Consistent professional demeanor
Work efficiently under pressure
Handle change in a positive manner
Open to constructive criticism
Reliable and discrete
Functions and
Responsibilities:
Administrative Assistant to 10 -15 Association Managers (number varies depending on work load)
Correspondence via letters, emails, and phone blasts
Distribution of financial statements
Posting mailings, minutes, agendas, etc. to community websites
Special projects (directories, board reference books, copies, etc.)
Assisting homeowners with various requests
Assembly of mailings and running postage meter
Data entry in software programs
Transitioning of property files
Receptionist Back-Up
Answering phones and routing calls accordingly
Forwarding of voice mail, faxes, info emails, etc.
Opening and distributing incoming mail
Handling of package deliveries
Greeting visitors
Physical Demands:
Sitting at a desk for extended periods of time
Working at the computer throughout the day (keyboard and mouse use)
Standing at the copier for extended periods of time making copies and scans
Climbing warehouse ladder to access storage boxes
Bending down and/or using step stool to reach supplies
Subjected to loud noises when running postage and folding machines
Ability to lift up to 30 lbs.
Company Information:
FirstService Residential Minnesota, Inc. was founded over 40 years ago as Gittleman Management Corporation. Since then, we have grown to become Minnesota's leading Community Association Management Company by delivering our best-in-class property management solutions, and our unique combination of local leadership and nationally-supported technology, training, and best practices. We have successfully partnered with more than 270 properties and communities throughout Minnesota, building and maintaining longstanding relationships with Board members, residents, vendors and Community leaders. FirstService Residential Minnesota is an Accredited Association Management Company and a licensed real estate broker.
We also have an affiliated company, Gittleman Construction and Maintenance, a licensed general contractor (# BC635989), which includes professionals in the areas of maintenance, plumbing, electrical, custom remodeling, and disaster management and restoration services.
For more information about FirstService Residential please visit our website at www.fsresidential.com.
FirstService Residential Minnesota is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal or state law.Estimated Salary: $20 to $28 per hour based on qualifications.
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